Three Ways to Improve Collaboration in the Cloud

Collaboration is a constant in business today. But now it’s more likely to take place in virtual settings and cloud spaces where workers can share ideas, documents, and more, than in meeting rooms with white boards.

However, while technology lets employees connect just about anytime and anyplace they want, it can also leave them feeling disconnected. The good news is there are some things you can do to maximize cloud collaboration in your workplace and make everyone feel like a valued part of the team.

Tip #1 – Create teams of persons that need to work together on a regular basis.

  • Being part of a team makes us feel like we belong. So create virtual teams and make sure everyone has a clear understanding of not only what their role is, but also who they should contact when they need support.

Tip #2 – Make sure everyone knows who is available at any given time.

  • There are times when things come up that need to be taken care of right away. When working together virtually from different locations, it can be hard to tell who’s at work and who isn’t. So be sure that everyone has a good understanding of their co-workers’ schedules, especially their teammates. Also have everyone keep their current status updated, on your chat system for example.

Tip #3 – Encourage polite and courteous communication.

  • Leaving a comment for someone in the cloud is not the same as saying “Good Morning” in the break room over a cup of coffee, but there’s no reason why you can’t still show interest and care in virtual communications. Always be polite, and take an extra few seconds when posting a comment to say “thank you” and to wish your employees well. Believe it or not, following the golden rule of treating others like you’d like to be treated works wonders for morale even from miles away, and encourages others in your organization to treat others kindly as well.

Collaboration CertainSafe Digital Safety Deposit Box by Eclypses

If you’re looking for an employee collaboration solution that keeps your data safe, while Providing PCI DSS Level 1 and HIPAA complacencies, you should try the CertainSafe Digital Safety Deposit Box by Eclypses. It lets your employees collaborate on projects and files in a secure environment, plus has all the tools they like for communicating with each other like chat and messaging. It also integrates with Microsoft Outlook 2013 and Word 2013.  To learn more, contact us today.