The Importance of Secure Collaboration & How To Do It

Starting up a business and winning customers isn’t easy. As your business grows and you gain more customers, your credibility and reputation will grow as well. Your business will also have access to sensitive client data that needs to be protected. This is where having good cybersecurity comes in. Having a good cybersecurity plan means preparing against data breaches and hackers. But, it also means preventing any unintended exposures due to employee mistakes or errors. Through secure collaboration, your employees can share files and collaborate in a secure way that doesn’t harm your cybersecurity practices.


The Fight For Secure Collaboration

There is a lot of data being created and shared. This leads to a lot of different methods that are being used to share data. But, how can they be controlled or protected? The solution is to adhere to company policy and to establish guidelines on using secure file sharing services so that data isn’t being exposed for potential attacks. Below are some easy ways to do that.


1. Secret, Confidential, and Public

It is important to distinguish between the different types of data.  Secret information needs to be completely secured. It shouldn’t be shared within the company. Confidential data needs to be protected. Things like client information, credit card numbers, social security numbers, and etc. should be protected from the outside. Public data that won’t really hurt the company that are already meant to be public doesn’t really need to be worried about.

2. Minimize Your Risks

Find out the vulnerabilities associated with the different types of data that you have. Once that is done, then the next step is to figure out what needs to be shared and what should be kept away. There are some files that should only be shared within the organization and there are others that need to be shared outside. By using a secure file sharing service, you will be able to protect your data while also allowing authorized users access. This will also allow you to monitor how and when the files are being accessed.

3. Reduce Human Error

To prevent human error from exposing your files, it’s crucial to develop a clear sharing policy. This policy should detail how data should be used, shared, and how they will be accountable for misuse or violating the policy. Foremost should be the understanding of why it is important to have a data sharing policy. This will allow for your employees to understand how leaked data actually costs the company money and credibility.


Cybersecurity isn’t just an issue for the IT department. It concerns the whole business. Everyone should understand how to treat data (whether it is secret, confidential, or public) and why it is so important to protect that data for your business.

Small businesses need to be prepared for the 21st century. That’s why CertainSafe® is here to help. We understand your needs for security and for protecting your data. To find out more information, check out our services.